Community Booking Form • C3 Cheltenham

Rooms will be allocated strictly on a 'First come first served' basis, based on receipt of the completed Booking Form. Please note that provisional bookings will be removed from our system after one month. No responsibility will be taken for bookings which are not confirmed with the Booking Form.

Contact Name *

Organisation

Address

Email Address *

Contact Telephone Numbers

Date of Event *

Room(s) required *

Access Time *

Event Finish Time *

Event Start Time *

Exit Time *

Flip Chart, Projector and Speakers are available as standard in all rooms

Additional Tables Required *

Tip: How many extra tables are needed?

Water Boiler required?

Yes

Detailed description of the event

IMPORTANT: Please reference the quotation number/event date on Purchase Order documentation

The Pavilion is not licensed for the sale of alcohol and hirers who wish to do so must obtain a license themselves or hire in a bar service. A copy of the license or details of the company to be hired must be presented to the Pavilion Manager prior to the event. Failure to do so will result in cancellation of the booking. All hirers must adhere to and sign the following declaration:

I will be selling alcohol at this event *

Yes

If Yes, I will arrange a license for this event and will present a copy of the license to the Pavilion Manager.

Signed (printed name accepted as signature): *

Date *

I have read and agree to abide by the Terms and Conditions for the hiring of the Pavilion facilities - Terms & Conditions - The Pavilion-Cheltenham

I have read and understood the Cancellation Policy - Cancellation Policy - The Pavilion-Cheltenham

The invoice will be prepared prior to the event. Please pay in full within 14 days of the invoice.

Cheques to be made payable to Christian City Church Cheltenham

Payment by BACS to Santander Bank:

Sort code: 09-01-27 Account No: 92112977

Please be aware the Christian City Church Cheltenham cannot be held responsible for the activities held and supervised by hirers themselves. Therefore we strongly recommend that you have in place Public Liability Insurance (preferably for a limit of indemnity of £5 million).

I understand that the Pavilion is a registered place of worship, and the home of C3 Church and that no activities should be organised that are contrary to the Charity's aims and objectives, or would bring it into disrepute (see Terms and Conditions Clause 9)

Signed (printed name accepted as signature): *

Date *

Please note: A deposit is required for all social fuctions, payable on signing the hirers agreement and shall only be refundable to the hirer in the event of a cancellation of booking in line with our cancellation policy.

The deposit will held against the cost of damage or replacement of fittings where damage is caused during the hiring, where rooms are not cleaned, leaving the building unsecured or any other breach of the General Conditions and will be taken off the final invoice total after the event.

For office use only:

Calendar:	Quote No:	Invoice No:
PO No:	Total:	Total:
Remittance/Received:	Sent:	Sent:

'The Pavilion' is part of the Trust of Christian City Church Cheltenham, Company No. 5382264, Registered Charity No. 1108838#

Registered address: The Pavilion, Hatherley Lane, Cheltenham, Gloucestershire GL51 6PN